3 Rules Of Letter Writing Etiquette

Writing letters involves some basic etiquette. It's important to say what needs to be said in a polite way. You also want to make sure your letter is readable. A good one gets to the point and makes the reason why you're writing very clear. If you follow simple etiquette rules, your recipient is sure to appreciate your words. Stores like Hallmark and Moo Print Ltd offer a variety of stationary and other products to suit your needs. Here are three etiquette rules:

1. Always Include a Popular Salutation

In business correspondence, a recipient should not be addressed by her first name unless she's already requested that you do so. When writing to a woman whose marital status is unknown, she should be addressed as Ms., not Mrs. or Miss. When addressing a recipient of unknown name or gender, try "Dear sir or Madam" or "To Whom It May Concern."

2. Consider Your Tone

The tone used is important in helping your recipient understand your intentions. Since a letter doesn't convey facial expressions like a conversation does, you don't want to send the wrong message. Even if a letter is addressing a problem with another person, it should not sound harsh or condemning. Joking comments should also be used with care.

3. Be Sure to Sign Your Name

Unless you're writing to someone you already know well, your recipient might need to be reminded of who you are. Sign the letter with your full name. This can go at the end of your letter.

By: Amanda Demers

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