Batching Your Work

Do you normally get into the habit of batching your work when you are trying to finish a huge project? Batching is a time management tool that can be used to increase your productivity. Getting the task completed is the ultimate goal, but sometimes getting from point A to point Z is very overwhelming for many people.

Break the project down into simple and similar tasks. This will allow you to manage your time correctly and also help you to complete your projects much quicker.

Usual Strategy

What is your usual strategy for completing a huge task? When your inbox is full and you are strapped for time, how do you usually complete all tasks within a timely manner? There are many ways that you could handle this. First, you could open each piece of mail one at a time and perform the necessary task until it is completed. This is the most straightforward way to handle the situation, but it isn’t really a good form of time management.

Unwanted Duplication

Although you will eventually get all of your tasks completed, there is a huge possibility that you will spend too much time doing the same things over and over again. For example, what if you had 20 pieces of mail in your inbox that needed to be photocopied and mailed.

If you handle each task separately, this means that you will walk to the copier 20 times and then also walk to the postal department 20 times. You really need to get a better handle on your time. There is a much more efficient way of managing your time.

Use Batching

This leads to your second option. Have you ever considered batching your work? This would enable you to save time by batching and putting similar tasks together and doing a particular action only once. Instead of walking to the copier 20 times and then to the postal department 20 times, you should batch all of the similar items together and only do it once.

In this example, look through all of your mail at one time so that you know exactly what needs to be done. Pull out the mail that needs to be copied. Walk to the copier and copy all 20 pieces of mail at the same time. When it is time for this same mail to be processed, walk to the postal department only once. Batching your work will greatly help improve your time management problems.

By: Craig Prescott

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