In each organisation or company (non-profit or commercial), many features are required: a well organised structure, sufficient capital, good management, competent personnel, effective sales department (in the case of a commercial organisation), and a well organised accounting department. A new element that has emerged lately is one that can bring together all the above mentioned features, make them function better and faster, and, at the same time, is able of reducing the amount of work needed to the minimum; this factor is the proper use and implementation of the tools of Information Technology.
The organisational structure is the setting that defines all the departments of the organisation, identifies the responsibilities and duties of each department, regulates the relationship between the various departments and explains how each of them should interact with the others in the way that guarantees the achievement of the desired outcome. To be able to reach success, an organisation needs to have an effective structure because any entity depends exclusively on two factors which are management and use of information.
An efficient use of information systems can allow an easier and faster access to data that are essential for the workflow and for the quality of that work and, therefore, can assist the management in performing its duties in the best possible manner and in making the right decisions at the right times. The various tools of Information Technology can assist the company in gathering, elaborating, processing, storing/documenting, and distributing all the information that is needed for planning, decision making, and control. The use of computers and the simplicity it offers are important elements in what concerns the enhancement of all the mentioned processes.
This fact explains how information technology influences the way in which organisations tend to arrange the tasks and processes within them.
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