Host A Webinar You Can Be Proud Of

For folks who meet online regularly rarely any thoughts are put into web conferencing servers. While this is an important component of successful web conference meetings, once it works they don’t need to. Those who set up meetings online should have an understanding of the web conference server. From the outset it establishes control of the presentation and allows the moderator to change the presenter when required. They need to know about its basic components and their importance to a well structured web conference.

The Functions of the Web Conference Server

Even a company new to web conferences can quickly understand the basic features and start hosting webinars. Naturally, the components are not limited to the hosting of meetings. Web conferencing also allow a company to streamline its operations and save money. Web conference servers have a variety of functions including:

• Collaboration: This is the backbone of any video conferencing utility. It covers a wide range of features such as chat, file transfer and whiteboard.
• Application sharing: This is one of the best features of web meeting solutions. Users can collaborate using the same application.
• Managing media files: This is important given the wide range of file types that may be used in any one presentation. This includes still images such as JPEGs and TIFFs, and audio files.

Infrastructure for Web Conference Server

The ability to host a web conference depends on basic elements such as phone lines and Internet service. Depending on the size of the network and teams involved additional components may be needed. An Internet Locator Service (ILS) has proven to be valuable to some users in setting up a web conferencing server. The ILS performs two main functions:

• It will address bandwidth concerns ensuring that the web conference is not hampered by low speed transmission of data.
• It allows the host to maintain an up-to-date directory of anyone who may need to be involved in a web conference at any time. This makes it easy to keep track of participants and to notify them of meetings or send out reminders.

To make the process easier, some users opt for web meeting appliances such as those offered by RHUB Communications. Typically these devices support both Mac and PC platforms and offer universal attendance technology. Their main advantage is that with direct ownership no monthly fees are required.

By: Lillyjohan

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RHUB is a premier provider of on-premise Web conferencing, remote support and remote access appliances, based on the Company’s TurboMeeting software, that meet the needs of any organization. The Company’s end users total over 8,000 in a variety of market segments including services, manufacturing, and government. RHUB is privately-owned and headquartered in Silicon Valley, California. For more information, visit www.rhubcom.com.