How To Navigate Inside Pdf Files

A PDF or Printable Document Format file is becoming one of the most popular files used in office documentation nowadays. The reason for this is because people have seen the benefits of using the program instead of the traditional Word file. Unlike the Word file, a PDF file has a setup where only the right users can modify or change the file. This prohibits other readers to do any modification without the file owner’s consent.

Because of this, people are becoming accustomed to the PDF format instead of a Word file. Nonetheless, looking for a string of data, text, or a clipping inside a Word file is much easier than finding it in a PDF file. This is due to the Windows search tool which has been built in. This tool makes an index as it locates a string inside a Word file. This is why not so many people are keen on the idea of switching to PDF.

Since it is easier to locate text in a Word file, what about the PDF file? How do you search for text in a PDF file?

Unlike the default index tool which MS Windows has, the strings which can be found in a PDF file cannot be found in the Windows index. It is also not included in the other tools which cater to desktop search such as Google Desktop. Because of this precise reason, every time you want to locate a specific data inside the PDF file, you really have to open each. This becomes a problem if you are only looking for some text inside one PDF file.

This is why you can utilize the find tool in a PDF reader which you are using by simply pressing CTRL + F. Once you pressed this button, a dialog box or a pop up window will appear. This is where you should enter your keyword and press the Enter key. After that, the PDF reader will highlight each related text it can find.

If you want to look for a group of text among a lot of PDF files, example in one folder, you can utilize the tool in a PDF reader which is called the Advanced PDF search tool. This tool is capable of thoroughly searching all of your PDF files which are in one folder. Having a lot of sub folders does not limit the tool’s capability. It will still be able to locate the file with just one sweep.

In order to use the Advanced PDF search engine tool, you need to find the search tool called Open Full Reader. An alternative way to open the search tool is to press the hot keys which are SHIFT, CTRL, and F. After you have pulled up the search, a dialog box will again appear. And again, you only need to key in your search phrase and results related to the phrase will be generated.

It is very easy to look for text in a PDF file. Similarly, it works just like the typical Word text search. All it takes is a little getting used to.

By: Sam Miller

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