RFI/RFP is a document that an organization post to elicit bids from potencial vndors for a product or service. It usually consist of 25 to 50 pages that includes an executive summary or an overview of your strengths related to the specific job, an introduction, a detailed proposal, pricing schedule and an overview of your company’s experience. It gives you an opportunity to show the customer that you are qualified, helpful and responsive.
Responding to RFP and RFI
Be Specific
* You should provide all information requested in proper order and format.
Reiterate the scope of services
* Describe how you will approach for this project. Explain why your proposed approach will be best for your project. * Emphasize that you fully understand their needs and expectations and let them know that you have strategies and abilities to meet them.
Describe your service
* Describe the benefits of your product and service. Illustrate and explain how you will provide this solution.
Make an Outline and justify your cost estimates
* Clearly state your cost estimate. Indicate fixed and variable pricing. Clearly identify any exclusion or purchaser obligation that will directly affect bottom line cost of the event or service.
Explain how you do your business
Don’t hide anything. Specify your payment, guarantee’s and cancellation policies and all other terms that you expect the client to expect.
Sell your capabilities
* Demonstrate your expertise and experience with references with the previous projects that you’ve worked with. * Provide a company background and relevant experience of your key personnel.
Highlight your professionalism
* Specify your strength and expertise, give them a comport level to hire you.
Work on your packaging
* The way you package and deliver your proposal may have a positive impact for client to consider your proposal and compare it to various proposals.
Technical Scope
* Try to include the requirements that will limit the field of other competitors.
Certifications
Try to associate any certifications that you’ve gained that can be also useful for the project.
Before responding to a RFP/RFI you must dedicate a lot of your precious time make your RFP in a considerable package. You must study the request first before responding to it. Responding to RFP/RFI is a very tedious task but can also be rewarding. It’s just matter of being detailed, direct and how you showcase your capabilities.
To know more, visit http://www.pegasyssoft.com, Pegasys is a Global provider of professional IT Services. We offer the best services at a cost effective pricing resulting in quick Return On Investment(ROI). Our Services include CRM Services, Sales Effectiveness Solutions, E-Commerce Solutions, Smart Assistant Services, Custom Software Development and much more.
