What Is Needed For Compliant Medical Records Storage?

With increasing regulatory requirements, medical records storage becomes even more complex. HIPAA (Health Information Portability and Accountability Act) requires that health organizations’ medical records storage be compliant and protect against loss due to disasters like fire, flood, viruses and human error. With stringent fines, high penalties and even possible imprisonment this should be the time to review your disaster recovery plan for your medical records storage.

Medical Records Storage Tools to Maintain Compliance with HIPAA Standards

• User Authentication – Private password authentication only to you
• Limited Users- Limit users to access only information they have authority to
• Encryption of Data – Any transmission of data must be protected by a system of encryption
• Offsite Medical Records Storage – So that it is not lost to disaster that caused loss of primary data
• Secure Facilities – Make sure medical records storage provides monitored sites, employee screenings, and secure transportation
• Transmission Reports – Real-time reporting tracing the movement of medical data
• Quality Control – Dedicated systems and staffs providing customized medical record storage reporting and customer support.

Advantages of Compliant Medical Records Storage

• User friendly interface for end users who have access to medical records storage
• Fast recovery means no interruption to business after disaster
• Automated solutions increases productivity
• Long term cost savings
• Reliable and secure data protection for medical records storage

With the rise of electronic records, digital x-rays, and sonogram recordings come the increased need for secure medical records storage. Recent identity theft underlines the importance of proper data storage. HIPAA compliance is your safeguard to ensure that your medical records storage and disaster recovery plan is failsafe.

By: Linda Dunkelberger

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Linda Dunkelberger is a freelance writer and editor working for Retrievex.com. Retrievex specializes in customized records management solutions, delivered through systems designed for optimum quality and efficiency. The article “What is needed for Compliant Medical Record Storage” outlines tools and advantages to your medical records storage needs.